Recruitment Coordinator - Talent Acquisition

<p><strong>At PeaceHealth, everything we do is in service to a higher purpose: to work with and help our communities, and the population as a whole, live healthier, happier lives.</strong></p> <p><strong>We offer a wide variety of challenging and rewarding career opportunities, and the chance to use your talents in a Mission-driven, not-for-profit organization.</strong></p>

Vancouver, WA


<p><strong>PeaceHealth, based in Vancouver, Wash., is a not-for-profit Catholic health system offering care to communities in Washington, Oregon, and Alaska.</strong></p> <p><strong>PeaceHealth has approximately 16,000 caregivers, a medical group practice with more than 1,100&nbsp;providers and 10 medical centers serving both urban and rural communities throughout the Northwest.</strong></p> <p><strong>In 1890, the Sisters of St. Joseph of Peace founded what has become PeaceHealth. The Sisters&nbsp;shared expertise and transferred wisdom from one medical center to another, always finding the best way to serve the unmet need for healthcare in their communities.</strong></p> <p><strong>Today, PeaceHealth is the legacy of the founding Sisters and continues with a spirit of respect, stewardship, collaboration and social justice in fulfilling its Mission.</strong></p>

keywords: summary,support,human resources,administration,teamwork,quality assurance,recruiting,compensation,experience,skills,education,culture,human resources,certification


Competitive Compensation and Benefits Package

Overview: Provides varied administrative support within the recruiting team which may include but is not limited to ensuring new caregiver onboarding, transfers, and promotions are processed according to policy and within established timelines, coordination of conference/exhibit registrations and shipping related materials, input and maintenance of passive candidate data in applicant tracking systems (ATS), and tracking outreach activities for compliance purposes. Provides support of talent sources, recruiters, workforce planning, and talent ad coordination.
Responsibilities: <ul> <li>Prepares requisitions for recruiters to post, ensuring compliance and accuracy. Assists in scheduling interviews for candidates and coordinating interview travel, and travel reimbursement. Coordinates travel for recruitment team for events and conferences.</li> <li>Identifies and researches recruiting events, and coordinates the payment for event registration, material prep and shipping of exhibits for conferences and career fairs. Ensures attending recruiters have all needed support for events. Orders and maintains an inventory of materials for events.</li> <li>Initiates new caregiver onboarding by facilitating background checks, drug screening, license verification, or other required pre-hire screens. Monitors progress of screens and resolves or escalates concerns; ensures accurate record keeping and documentation or results. Enters new hires and transferring caregivers into HR systems.</li> <li>Coordinates data related to physician contracts and other billable service providers, in collaboration with the recruiters, physician compensation and legal, to ensure appropriate distribution and enters into the contract data base.</li> <li>Coordinates the completion of I-9 forms for all new or re-hired caregivers to ensure regulatory compliance. Initiates and monitors E-Verify; coordinates follow up requirements with Human Resources.</li> <li>Responds to written and verbal inquiries from candidates and caregivers regarding recruitment and onboarding questions and issues. Refers caregivers and candidates to self-service technology, outside vendors, or other resources as appropriate.&nbsp;</li> <li>Collaborates with talent sourcers and recruiters in data entry of passive candidates in the ATS for future recruitment and marketing efforts. Monitors open requisition report from applicant tracking system to track aging for positions to ensure they are posted timely upon approvals. Researches the source report from applicant tracking to identify sources that the yield best candidate and hire results.</li> <li>Assists with Affirmative Action data compliance by ensuring candidate dispositioning on filled requisitions.</li> <li>Facilitates and executes the relocation process when indicated and processes applicable bonuses. Coordinates with outside vendors, accounts payable, and/or payroll to process requests for reimbursement. Assists with the administration of requests and payment of referral programs. 10. Performs other duties as required or assigned.&nbsp;</li> </ul>
Requirements: <p><u>EDUCATION:</u></p> <ul> <li>Associates degree in Human Resources, Business, or related field preferred.</li> </ul> <p><br /><u>EXPERIENCE/TRAINING:</u></p> <ul> <li>Minimum of one year of HR, marketing, or event coordination experience or degree in Human Resources may be considered in lieu of the 1-year experience.</li> </ul> <p><br /><u>LICENSE/CERTIFICATION:</u></p> <ul> <li>PHR certification preferred</li> </ul> <p><br /><u>KNOWLEDGE/SKILLS/ ABILITIES:</u></p> <ul> <li>Proficient in the use of MS Office applications (Outlook and Word).</li> <li>Experience working with an electronic Applicant Tracking Systems (ATS).</li> <li>Previous experience with onboarding rules and regulations.</li> <li>Customer service skills.</li> <li>Detail-oriented; excellent grammar, spelling, and proofreading skills.</li> <li>Spreadsheet and mail merge knowledge</li> <li>Excellent communication skills, including verbal, written, and presentation.</li> <li>Proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to prioritize multiple functions and tasks and manage time efficiently&nbsp;</li> </ul>