Accounts Payable Specialist

<p class="""">Pro-Vac is focused on growing a team that supports the long-term commitment of our services to general contractors, facility owners, utility companies, municipalities, and government agencies.&nbsp; We have proudly served Washington, Oregon and Idaho for over 25 years, and are known for the great care we take with clients and employees alike.</p>

Deer Park, TX

Pro-Vac

<strong>We deliver safe, efficient, and innovative subsurface solutions to support the maintenance and construction of our communities&rsquo; critical infrastructure through our expansive fleet and the most talented, highly skilled team in the industry.</strong> https://www.pro-vac.com/

keywords: position summary,accounting,administration,experience,knowledge,skills

Full Time

$28-33/HR

Overview: At&nbsp;<strong>Pro-Vac</strong>, a&nbsp;<strong>Vac-One company</strong>, we don&rsquo;t just provide hydro-excavation and storm/sewer maintenance services, we support&nbsp;<strong>critical infrastructure</strong>&nbsp;that keeps our communities thriving. Our team is known for delivering&nbsp;<strong>safe, efficient, and innovative</strong>&nbsp;solutions powered by the most talented professionals in the industry.<br /><br /><strong>About the Role:</strong><br />We are seeking a detail-oriented, experienced&nbsp;<strong>Accounts Payable Specialist</strong>&nbsp;to join our team. This role is ideal for someone who thrives in a fast-paced environment, has a strong understanding of full-cycle AP, and can confidently manage multi-entity and multi-currency processes.<br /><br /><strong>The ideal candidate</strong>&nbsp;is a self-starter who exercises sound judgment, follows IRS and internal guidelines, and is always looking for ways to improve accuracy and efficiency in AP operations.&nbsp;&nbsp;We&rsquo;re a collaborative, dynamic team that values innovation, accountability, and continuous improvement.&nbsp;<strong><strong><em>If you're ready to bring your AP expertise to a company where your contributions truly matter, we&rsquo;d love to hear from you.<br /><br /></em></strong></strong> <p><strong><u>Why You&rsquo;ll Love Working with Us</u></strong></p> <ul> <li>Be part of a&nbsp;<strong>tight-knit, employee-centric</strong>&nbsp;team</li> <li><strong>Excellent benefits package&nbsp;</strong>(Medical, Vision, Dental, LTD, Life, EAP)</li> <li>Base pay starting&nbsp;at<strong>&nbsp;$28-33/HR</strong></li> <li><strong>401k with up to 4% match</strong></li> <li>Opportunities for&nbsp;<strong>professional growth</strong>&nbsp;and skill development</li> <li>Enjoy&nbsp;<strong>meaningful work</strong>&nbsp;that impacts communities</li> </ul> <strong><em><br /></em></strong>
Responsibilities: <ul> <li>Perform full-cycle accounts payable across multiple entities and currencies</li> <li>Ensure accurate and timely entry, coding, and payment of vendor invoices</li> <li>Reconcile corporate credit card transactions and manage monthly reconciliations</li> <li>Administer and oversee the p-card (purchase card) program, including policy compliance and reporting</li> <li>Collaborate with internal teams and vendors to resolve discrepancies</li> <li>Maintain up-to-date knowledge of IRS regulations, tax reporting, and internal AP policies</li> <li>Support month-end close and audit processes with clear, accurate documentation</li> <li>Identify and implement process improvements to streamline AP workflows</li> </ul>
Requirements: <ul> <li><strong>3+ years of full-cycle AP experience</strong>, ideally in a multi-entity, cross-currency environment</li> <li>Strong knowledge of AP best practices, IRS regulations, and corporate compliance</li> <li>Experience with credit card reconciliations and p-card administration</li> <li>High level of accuracy, attention to detail, and organizational skills</li> <li>Ability to think independently, solve problems proactively, and manage deadlines</li> <li>Proficiency in Excel, Microsoft Office and Sage</li> <li>Resilient and adaptable in shifting priorities and/or processes</li> <li>Excellent communication skills and a collaborative mindset</li> </ul> <strong>Nice to Have:</strong> <ul> <li>Experience in oil and gas industries</li> <li>Familiarity with international vendors or global payment processes</li> <li>Demonstrates a strong sense of ownership and accountability</li> </ul>