Office Operations Coordinator

<strong>How would you like to be a part of a team that has been providing the American Dream of homeownership to families for more than 60 years? PulteGroup is a FORTUNE 500 company and one of America's top residential builders. We put the consumer at the center of everything we do and we stand above the competition in our commitment to quality.</strong>

Atlanta, GA


<strong>Since our founding in 1950, PulteGroup has delivered almost 750,000 homes throughout the United States. What began as a single home built by the hands and entrepreneurial spirit of our founder Bill Pulte, is today the nation&rsquo;s third-largest homebuilder with operations in over 40 major cities. Marketing under some of the industry&rsquo;s best known brands: Pulte, Centex, Del Webb, DiVosta, American West, and John Wieland Homes and Neighborhoods, we can meet the needs of first-time, move-up and active-adult homebuyers.&nbsp;<a href="">Click here</a>&nbsp;for a snapshot of PulteGroup&rsquo;s business.</strong><br /><br /><strong>PulteGroup operates against a stated objective of delivering high returns on invested capital and equity over the housing cycle. Research indicates that high ROIC and ROE are key drivers to creating long-term shareholder value in the homebuilding industry. This focus has helped the Company raise key operating and financial metrics to be among the industry leaders.</strong>

keywords: join,operations,consulting,quality assurance,assist,orders,performance,organization,skills,education,experience,professional

Full Time

Overview: <p>Opportunity to join a $10B national leader in the homebuilding industry!&nbsp;If you are an Office Manager, Office Administrator or Operations Coordinator this may be a great next step for you!</p> <p><strong>Highlights:</strong></p> <ul> <li><strong>2022 Fortune 100 Best Companies</strong>&nbsp;to Work For&reg; by Great Place to Work&reg; and Fortune, ranking in the top 50!&nbsp;&nbsp;</li> <li><strong>PEOPLE's 100 Companies that Care 2022: Client is Top 10:&nbsp;</strong>Meet the Employers Putting Their Communities First</li> </ul> <p><strong>&nbsp;</strong></p> <p><strong>What you will do:</strong></p> <ul> <li>The Office Operations Coordinator will manage front office on a daily basis and perform a variety of administrative and clerical tasks to support the organization.&nbsp;More notably, you will be the first point of contact for guests.&nbsp;This first impression makes it one of the most prominent roles within the organization.&nbsp;</li> <li>To be successful, you should enjoy meeting new people and have a pleasant personality.&nbsp;You should also be able to deal with emergencies in a calm and effective manner to preserve a hospitable experience for our guests and employees.&nbsp;Multitasking and stress management skills are essential for this position.&nbsp;</li> </ul>
Responsibilities: <ul> <li>This high visibility role requires a mentality focused on having a positive influence on all who you come in contact with showing honor, dignity, and respect to our guests</li> <li>Strive to ensure a positive experience by interacting with our guests in a way that is genuine, proactive (anticipating guests&rsquo; needs) and personal</li> <li>Maintain the cleanliness and condition of the front office area</li> <li>Maintain security by following procedures, monitoring logbook and issuing visitor badges.</li> <li>Answering screening and forwarding incoming phone calls and maintaining call logs for distribution internally</li> <li>Receiving and sorting daily mail</li> <li>Coordinate weekly staff breakfast including ordering, set-up, and teardown</li> <li>Member of emergency preparedness Lead Team</li> <li>Order office and copier supplies, track inventory</li> <li>Assist with special events, internal training meetings, and other meetings as needed</li> <li>Other administrative duties as needed to support staff and executive assistants&nbsp;&nbsp;</li> <li>Provide back up to the Office Operations Manager</li> <li>Various interactions and coordination with landlord, housekeeping, and vendors for maintenance of office space including equipment, security systems, fire/safety, etc.</li> <li>Occasionally may require some afterhours coordination as building emergencies arise</li> </ul>
Requirements: <ul> <li>High school diploma</li> <li>Enthusiastic, great listener, and provides guests clear and pleasant direction</li> <li>Personable and professional</li> <li>Strong interpersonal skills and the ability to interact with all levels of the company maintaining a balance of confidence and humility</li> <li>High attention to detail with strong organizational skills</li> <li>Proficiency in Microsoft Office Suite; Attendant Pro or Microsoft Teams a plus</li> <li>Experience with office equipment (e.g. copiers/printers, mailing equipment, etc.)</li> <li>Ability to be resourceful and proactive when issues arise</li> <li>Ability to multi-task and handle multiple priorities with the enthusiasm to meet and/or exceed deadlines and expectations</li> <li>Believe in continual process improvement and be ready to jump in to handle fires as they occur</li> <li>Self-starter who can work well independently and meet daily expectations without constant supervision</li> </ul>