22-39 Human Resources Assistant (Non-Union, Agency Staff)

<strong>Sanilac County CMH embraces an employment environment that promotes recovery and discovery, a person-centered approach to treatment/services, and cultural competence.&nbsp;<br /><br />Join our team today!</strong>

Sandusky, MI 48471

Sanilac County Community Mental Health

<p><strong>Sanilac County Community Mental Health Authority (SCCMH) is a CARF accredited public provider of managed mental health and developmental disability services. With St Clair, Genesee and Lapeer counties, SCCMH is a member of Region 10, a 4 county public mental health alliance which provide mental health services to persons eligible for Medicaid benefits under a capitated funding agreement. Sanilac County CMH embraces an employment environment that promotes recovery and discovery, a person-centered approach to treatment/services, and cultural competence. An employee in this or any position is expected to support the employment environment. This includes having lived experience with behavioral health issues.<br /><br />See our full list of openings <a href="https://recruiting.ultipro.com/SAN1014SCMHA/JobBoard/a547ade3-b9e2-4664-a826-a65e773c1847/?q=&amp;o=postedDateDesc" target="_blank" rel="noopener noreferrer">here.</a><br /></strong></p> http://www.sanilaccmh.org/

keywords: assist,recruiting,human resources,compensation,performance,onboarding,orders,distribute,communication,data entry,research,reporting,experience,degree



Overview: Assist the HR department with tracking and file upkeep.
Responsibilities: <ul> <li>Inputs/upkeeps data entry into the HRIS System, i .e. new staff entry, terminations, staff transfers, address changes, wage increases.</li> <li>Responsible for informing departments of staffing changes and tracking in employee file.</li> <li>Responsible for coordination and set up of the new hire luncheon&rsquo;s quarterly.</li> <li>Responsible for coordinating birthday luncheons monthly.</li> <li>Responsible for scanning files and recruiting records.</li> <li>Responsible for the recruiting process, screens applicants, schedules interviews, creating recruiting files, upkeep/distributes interview materials, completing references/backgrounds, declinations and sending on-boarding links/creates new hire schedule.</li> <li>Tracks/upkeeps positions on the manning table.</li> <li>Responsible for the onboarding/hiring/filing/termination process for all Sanco/CE staff.</li> <li>Responsible for pay cards, including assignment, activation and documentation follow up.&nbsp; Responsible for all scanning of staff.</li> <li>Distributes, collects, and tracks leave of absence forms. Responsible for follow up on overdue items, including forms and fitness for duty. Updates all appropriate parties on leave statuses once approved and once closed. Tracks FMLA hours each pay period. Informs CIO and HRM on system access needs.</li> <li>Sends out cards on behalf of CMH, i.e. Birthdays, get-wells, sympathy etc.</li> <li>Upkeep/distribute the CMH State HR e-mail distribution list throughout the year when updates are requested.</li> <li>Performs annual background checks, central registry checks and upkeeps the DMV system for all contract and regular employees.</li> <li>Responsible for researching and keeping the HR Department current on job boards for advertising position.</li> <li>Responsible for the National Health Service Corps site, including renewal and verifications.</li> <li>Responsible for tracking/finding/enrollment into local job fairs. Once approved, attends job fairs to promote CMH.</li> <li>Monitors Performance Evaluations and inputs into system.</li> <li>Responsible for completing annual stats for HR Department.</li> <li>Responsible for ordering Service Year Awards for staff quarterly and following up on orders. Coordinates annual new hire and service year awards.</li> <li>Tracks and submits all Work Compensation claims. Responsible for tracking follow up on treatment notes. Updates all appropriate parties on W/C status, once approved. Balances Worker&rsquo;s Compensation file.</li> <li>Completes reports for HR Department as requested.</li> <li>Responsible for upkeep of the I9 binder.</li> <li>Customer Service for the HR Department.</li> <li>Backup to the HR Assistant.</li> <li>Other duties and special projects may be assigned.</li> </ul>
Requirements: <p><strong>QUALIFICATIONS</strong></p> <p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p><strong>EDUCATION and/or EXPERIENCE&nbsp;</strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p>A Bachelor&rsquo;s degree is preferred in a Business/HR related field, High School diploma required. A combination of three years of experience is preferred in the following areas: HRIS systems tracking, HRIS programming, Human Resources related tasks (i.e.: experience in ADA, FMLA, Benefits Administration, ACA, W/C etc.). Experience in a medical/office setting and working knowledge of professional licensing requirements preferred.</p> <p><strong>LANGUAGE SKILLS&nbsp;</strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.&nbsp; Ability to write routine reports and correspondence.&nbsp; Ability to speak effectively before groups of customers or employees of organization.</p> <p><strong>MATHEMATICAL SKILLS&nbsp;</strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p>Ability to add, subtracts, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.&nbsp; Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.</p> <p><strong>REASONING ABILITY&nbsp;</strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p>Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.&nbsp; Ability to deal with problems involving several concrete variables in standardized situations.</p> <p><strong>COMPUTER SKILLS&nbsp;</strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p>To perform this job successfully, an individual must have exceptional computer skills; e-mail, excel, and word. System Set up experience is preferred.&nbsp; Typing Speed of 45 WPM required.</p> <p><strong>OTHER SKILLS AND ABILITIES&nbsp;</strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p>Experience with keeping logs and tracking information is beneficial to this position.</p> <p>Must maintain human resources related confidentiality. Must possess the interpersonal skills necessary to effectively communicate with staff throughout the agency and individuals from outside the agency.&nbsp; This includes the ability to present information and ideas with a high degree of effectiveness, both orally and in writing. Excellent organizational skills are required. Must have the ability to remain impartial while conducting investigations. Required testing in Excel, Critical Thinking and Typing 45 WPM.</p> <p><strong>OTHER QUALIFICATIONS&nbsp;</strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p>May be required to attend out of county meetings and job fairs.</p> <p><strong>PHYSICAL DEMANDS</strong></p> <p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p><strong>&nbsp;</strong>While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision.</p> <p><strong>WORK ENVIRONMENT</strong></p> <p>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>The noise level in the work environment is usually moderate.</p>