Data Management Specialist-Data (Union) 26-02-REVISED 11/14/25, 12/19/25

<strong>Sanilac County CMH embraces an employment environment that promotes recovery and discovery, a person-centered approach to treatment/services, and cultural competence.&nbsp;<br /><br />Join our team today!</strong>

Sandusky, MI 48471

Sanilac County Community Mental Health

<p><strong>Sanilac County Community Mental Health Authority (SCCMH) is a CARF accredited public provider of managed mental health and developmental disability services. With St Clair, Genesee and Lapeer counties, SCCMH is a member of Region 10, a 4 county public mental health alliance which provide mental health services to persons eligible for Medicaid benefits under a capitated funding agreement. Sanilac County CMH embraces an employment environment that promotes recovery and discovery, a person-centered approach to treatment/services, and cultural competence. An employee in this or any position is expected to support the employment environment. This includes having lived experience with behavioral health issues.<br /><br />See our full list of openings <a href="https://recruiting.ultipro.com/SAN1014SCMHA/JobBoard/a547ade3-b9e2-4664-a826-a65e773c1847/?q=&amp;o=postedDateDesc" target="_blank" rel="noopener noreferrer">here.</a><br /></strong></p> http://www.sanilaccmh.org/

keywords: position summary,assist,survey,reporting,administration,training,action plans,performance,coordinate,compliance,knowledge,experience,work environment,education,skills,license

Full-Time

$18.91/HR.-$23.82/HR.

Overview: <p><strong>COMPETENCIES FOR ADMINISTRATIVE STAFF</strong></p> <p>Sanilac CMH staff are dedicated to providing services to the community to improve lives.&nbsp; When they see a task that needs to be completed, they step in to assist or are first in line to help the Agency in promoting recovery, discovery, and independence.&nbsp; Each staff member works within their strengths and collaborates with their coworkers so that collectively we are a stronger whole.&nbsp; Staff provide positive feedback and suggestions to improve the quality of care in the Agency.&nbsp; They hold their coworkers, the individuals they serve and the community in high esteem.</p> <p>To perform the job successfully, an individual should demonstrate the following competencies:</p> <p><strong>Initiative/Organization/Reasoning:</strong></p> <ul> <li>Takes initiative and steps in to take on difficult challenges.</li> <li>Willing to identify problems and work to resolve them in the early stages.</li> <li>Plans and organizes work activities and uses time efficiently.</li> <li>Properly organizes and carries out job tasks in a timely manner.</li> <li>Is a self-starter in attaining job objectives.</li> <li>Know and understands job expectations and is willing to expand job knowledge and skills to be more effective to the Agency and the individuals served.</li> <li>Is enthusiastic about the Agency&rsquo;s Mission and is a positive influence for co-workers and individuals served.</li> <li>Demonstrates an understanding of and adherence to Agency policies and procedures and is willing to provide suggestions to make policies and procedures more efficient.</li> <li>Is willing to think outside of the box while able to make sound decisions and taking actions based on sound reasoning and weighing possible outcomes.</li> </ul> <p>&nbsp;</p> <p><strong>Ethics/Teamwork:</strong></p> <ul> <li>Consistently treats all people with dignity and respect.</li> <li>Demonstrates expected ethics and principles.</li> <li>Accepts responsibility for actions and follows through on commitments.</li> <li>Demonstrates ability and willingness to work cooperatively and effectively as part of a team.</li> <li>Willingly acknowledges team members and co-workers&rsquo; value to your work.</li> </ul> <p><strong>&nbsp;</strong></p> <p><strong>Emotional Intelligence:</strong></p> <ul> <li>Verbal and written communication is constructive, effective, respectful, and clear.</li> <li>Demonstrates the ability to adapt to changes in work situations.</li> <li>Willing to take the time to learn about co-workers&rsquo; personality so that working together is more effective.</li> <li>Willingness to ask questions, listen to others&rsquo; ideas, and understand how the impact of your work, impacts your co-workers/team.</li> <li>Establishes and maintains effective relationships.</li> <li>Willing/Ability to be cost conscious</li> <li>Staff are expected to learn and understand job functions and carryout tasks in a proficient manner.</li> </ul> <br /><br />Monitors, coordinates, completes, and assists with tasks for the Contract/Data Management Department. Enters and tracks data by performing the following duties:
Responsibilities: <ul> <li>Responsible for completing and sending reports using the EMR/OASIS on a predetermined schedule.&nbsp; Those reports include, but are not limited to: Unsigned Documents, Children&rsquo;s Count, Fee Assessments, Attendance Report, Case List per Department, Data Quality Issues, and SAL Change Requests.</li> <li>Generates reports for Program Secretaries related to caseloads for clinicians and care managers of ACT, Care Management, Clinical Services along with Children&rsquo;s Services to assist with running Medicaid changes report, IPOS renewal reports, Fee Assessment renewal reports, etc.</li> <li>Provides training and assistance to staff for EMR/OASIS, including the creation of a monthly newsletter offering tidbit reminders of EMR/OASIS processes.</li> <li>Provides troubleshooting assistance as it relates to OASIS for scheduling, data collection and tracking.</li> <li>Enters non-billable individuals for grants/hospital liaison to EMR/OASIS.</li> <li>Adds staff for contractors to EMR/OASIS.</li> <li>Monitors BH TEDS completeness and accuracy. Works with staff to correct errors found.</li> <li>Assists CPO and CIO with internal, external audits and reviews for areas of responsibility. Collecting appropriate evidence and coordinating completion of responses. This includes assisting with Plan of Correction (POC) follow up. Compiling all POC responses and working with the appropriate administrator to finalize. Monitoring status reports. Collecting evidence of compliance with POC.</li> <li>Follows up with CPO on any outliers that require corrective action plans/plans of correction/root cause analysis.</li> <li>Completes Satisfaction and Accessibility survey collection in conjunction with Data Management Specialist &ndash; Quality. Responsible for entry into survey application and notifying supervisor when complete. Assists with report prep.</li> <li>Assists with Quality Improvement projects and reports both for the Region and internally by the deadlines set forth.</li> <li>Pulls data and prepares reports for agency programs as requested by supervisor.</li> <li>Assists with the completion of weekly, monthly, quarterly, bi-annual, and annual reports for the Region and State. (Delegation report, mortality report, accuracy and completeness report, annual submission, etc.).</li> <li>Responsible to initiate, track and assist in the coordination of HCBS Waiver and Self-Determination/Fiscal Intermediary process.</li> <li>Responsible to assist with gathering and monitoring data for accreditation reviews.</li> <li>Back up for integrated care calls with Region 10 and Health Plans.</li> <li>Attends and participates in committees as assigned.</li> <li>Perform other duties as assigned.</li> </ul> <br /> <p><strong>SPECIAL KNOWLEDGE AND SKILLS:</strong></p> <ul> <li>This role requires a mix of administrative skills and effective communication to facilitate the enrollment processes.</li> <li>Has the ability to coordinate data, Care Management schedules, staff meetings, and training material to effectively meet audit/POC requirements.</li> <li>Relates effectively with supervisors, professional staff, and peers as well as other organizations.</li> <li>Has working knowledge of computer software such as Microsoft 365, Excel, pivot tables, Word and EMRs.</li> <li>Has demonstrated experience and competency in maintaining and organizing large amounts of data and evidence.</li> <li>Has demonstrated experience and competency in organizing, monitoring, and completing multiple projects with multiple due dates and meeting each deadline.</li> <li>Has the ability to accurately and efficiently enter data into appropriate computer systems from forms, minutes or other written material.</li> </ul>
Requirements: <p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and have the specific special knowledge and skills required. The requirements listed below are representative of additional knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br /><br /></p> <p><strong>EDUCATION and/or EXPERIENCE</strong></p> <p>Bachelor's degree in a related field from four-year College or University preferred. Experience in a combination of Quality, Training, and Audits and Plans of Corrections preferred. Two or more years working in Data Management and/or EMR systems required. Critical thinking, Excel and Pivot Table testing will be conducted.<br /><br /></p> <p><strong>LANGUAGE SKILLS</strong></p> <p>Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions one on one, from groups of managers, clients, customers, and the general public.</p> <p>&nbsp;</p> <p><strong>MATHEMATICAL SKILLS</strong></p> <p>Intermediate Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Has the ability to apply concepts of basic algebra and geometry.<br /><br /></p> <p><strong>REASONING ABILITY</strong></p> <p>Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.<br /><br /></p> <p><strong>CERTIFICATES, LICENSES, REGISTRATIONS<br /><br /></strong>Valid Driver&rsquo;s License.<br /><br /></p> <p><strong>COMPUTER SKILLS</strong></p> <p>To perform this job successfully, an individual should have a working knowledge of Excel, pivot tables, and EMRs. Typing speed of 45 wpm preferred.<br /><br /></p> <p><strong>OTHER SKILLS AND ABILITIES</strong></p> <p>To perform this job successfully, the person must be comfortable with public speaking, cooperate with others and maintain quality relationships, be a self-starter on projects but work with direction from various staff and have the ability to represent the Agency professionally at community events.<br /><br /></p> <p><strong>PHYSICAL DEMANDS</strong></p> <p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.<br /><br /></p> <p><strong>WORK ENVIRONMENT</strong></p> <p>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>The noise level in the work environment is usually moderate.<br /><br /></p> <p><em>Sanilac County CMH embraces an employment environment that promotes recovery and discovery, a person-centered approach to treatment/services, and cultural competence. An employee in this or any position is expected to support the employment environment. This includes having lived experience with behavioral health issues.</em></p>