Sr. Executive Assistant

A career at The Auto Club Group (ACG) can be satisfying, exciting and rewarding. By aligning your professional development with our business objectives, ACG can help you attain your career goals — and make a difference. Get started by choosing the career that’s right for you.

Dearborn, MI

The Auto Club Group

AAA was founded over 100 years ago for the purpose of lobbying for driver and passenger rights, fair laws and safer vehicles — all to better promote the love of the open road and the adventure of driving. Since then, AAA has grown to over 50 million members strong, while providing valuable membership services such as roadside assistance. Additionally, AAA has broadened its horizons to include all types of travel-related services, as well as offer a variety of insurance and financial products and services. Today’s AAA is a national federation comprised of more than 50 individual clubs throughout the United States and Canada. Whether you’re traveling around the world or to the corner grocery store, planning a honeymoon or weekend road trip, learning to drive or in need of a battery boost, the best way to begin your journey is with AAA.

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Competitive Compensation and Benefits Package

Overview: <strong>About ACG:</strong><br /> The Auto Club Group (ACG) provides membership, travel, insurance, and financial services offerings to approximately 9 million members and customers across 11 states and 2 U.S. territories through the AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second-largest AAA club in North America.<br /><br /><strong>Compensation:</strong><br /> The Auto Club Group offers competitive compensation and benefits packages including a base salary with performance-based incentives; medical/dental/vision insurance, pension, 401(k), generous time off, a complimentary AAA Membership, and much more!<br /><br /><strong>Work Environment:</strong><br />Works in a temperature-controlled office environment.
Responsibilities: <ul> <li>Provides advanced and diversified administrative support to the Executive Vice President (EVP) including the preparation of board materials, budget preparation, gathering information for reports, and composing correspondence from notes and general verbal instructions.</li> <li>Arranges quarterly department meetings (700+ employees), Strategy sessions with top leaders reporting to EVP on a 6-week rotation, and quarterly Extended Leaders meetings that would include the creation of presentation material, meeting set-up, etc.</li> <li>Assists in providing/gathering information for internal/external corporate departments, outside vendors, professional contacts, and board members as requested by management.</li> <li>Gathers data, analyzes, and prepares reports with conclusive recommendations.</li> <li>Communicates the EVP&rsquo;s requirements to other company employees and provides special handling of all confidential information.</li> <li>Maintains the executive calendar and arranges travel reservations and accommodations. Handles meeting arrangements and prepares agendas, reports, and other materials for meetings.</li> <li>Screens telephone and personal calls to determine which executive subordinate office can handle a particular item. Monitors EVP&rsquo;s outlook inbox to follow-up on project deadlines.</li> <li>Reviews correspondence, memoranda, and reports presented for the executive's signature to ensure typographical and procedural accuracy.</li> <li>Identifies and abstracts pertinent information from publications, correspondence, and reports. Compiles data and prepares various reports, charts, and graphs. Prepares a variety of complex and confidential documents utilizing various software packages and maintains departmental records and handles special projects as assigned.</li> </ul>
Requirements: <ul> <li>50 wpm accurate typing skill</li> <li>Extensive P.C. software application experience (e.g. Microsoft Word, Excel, Powerpoint, VISIO, WordPerfect, Lotus 1-2-3, etc.)</li> <li>Broad and comprehensive knowledge of corporate practices and procedures</li> <li>Organization and planning</li> <li>Scheduling appointments, meetings, agendas, itineraries, and work priorities</li> <li>Researching and abstracting information</li> <li>Compiling, reviewing, and interpreting requests for information and data</li> <li>Researching, identifying, and resolving administrative business problems</li> <li>Compiling and editing submitted information</li> <li>Performing basic mathematical calculations including addition, subtraction, multiplication, division, and percentages</li> </ul> <strong>Experience in/with:</strong><br /> <ul> <li>Creating presentations, emails, tables, and reports</li> <li>Communicate effectively with others in a work environment</li> <li>Maintaining records and budget</li> <li>Composing correspondence and reports</li> <li>Work under pressure to meet deadlines</li> <li>Summarizing statistical information</li> </ul> <strong>Ability to:</strong><br /> <ul> <li>Gain knowledge and hands-on skill with Visio software in order to provide department organization charts</li> <li>Quickly understand key company contacts to accomplish assigned tasks</li> <li>Work in a fast-paced environment while multi-tasking on various tasks</li> <li>Problem solve and provide recommendations on a daily basis</li> <li>Communicate with EVP&rsquo;s direct reports, ACG officers, and administrative assistants on various matters</li> <li>Excellent oral and written communication skills</li> </ul> <br /><strong>Preferred Qualifications:</strong><br /> <ul> <li>Executive Assistant experience of 5+ years</li> <li>College-level coursework in Administrative/Assistant related classes (i.e. software applications, etc.)</li> <li>Knowledge of video conferencing (Microsoft Teams and Zoom) set-up and use</li> </ul> <br />Important Note: The above statements describe the principal and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfill these requirements.<br /><br />The Auto Club Group, and all of its affiliated companies, is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.