Legal Secretary

A career at The Auto Club Group (ACG) can be satisfying, exciting and rewarding. By aligning your professional development with our business objectives, ACG can help you attain your career goals — and make a difference. Get started by choosing the career that’s right for you.

Detroit, MI

The Auto Club Group

AAA was founded over 100 years ago for the purpose of lobbying for driver and passenger rights, fair laws and safer vehicles — all to better promote the love of the open road and the adventure of driving. Since then, AAA has grown to over 50 million members strong, while providing valuable membership services such as roadside assistance. Additionally, AAA has broadened its horizons to include all types of travel-related services, as well as offer a variety of insurance and financial products and services. Today’s AAA is a national federation comprised of more than 50 individual clubs throughout the United States and Canada. Whether you’re traveling around the world or to the corner grocery store, planning a honeymoon or weekend road trip, learning to drive or in need of a battery boost, the best way to begin your journey is with AAA.

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Competitive Compensation and Benefits Package

Overview: <strong>About ACG:</strong><br /> The Auto Club Group (ACG) provides membership, travel, insurance, and financial services offerings to approximately 9 million members and customers across 11 states and 2 U.S. territories through the AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second-largest AAA club in North America.<br /><br /><strong>Compensation:</strong><br /> The Auto Club Group offers competitive compensation and benefits packages including a base salary with performance-based incentives; medical/dental/vision insurance, pension, 401(k), generous time off, a complimentary AAA Membership, and much more!
Responsibilities: <ul> <li> <p align="left">Maintains filing systems and records using case management software.</p> </li> <li> <p align="left">Type and transcribe memos, letters, charts, legal documents, and related correspondence for assigned staff.&nbsp;</p> </li> <li> <p align="left">Compose correspondence as required.&nbsp;</p> </li> <li> <p align="left">Answer the telephone and make calls in a professional and confidential manner.&nbsp;</p> </li> <li> <p align="left">Route telephone calls as necessary and take detailed messages.&nbsp;</p> </li> <li> <p align="left">Schedule and record all appointment dates for attorney meetings such as depositions and court hearings.&nbsp;</p> </li> <li> <p align="left">Maintain appointment calendar and inform the attorney of dates.</p> </li> <li> <p align="left">Confirm attendance of involved parties.</p> </li> <li> <p align="left">Work with other secretaries and paralegals as part of a team to complete joint projects</p> </li> <li> <p align="left">Establish and maintain a series of files for each case or matter along with a corresponding electronic diary system.&nbsp;</p> </li> <li> <p align="left">Advise staff or management regularly regarding items requiring attention or action.&nbsp;</p> </li> <li> <p align="left">Initiate and complete routine forms required by courts, plaintiff&rsquo;s attorney, etc., and submits them on a timely basis.&nbsp; &nbsp;</p> </li> <li> <p align="left">Review other correspondence for key dates and names.</p> </li> <li> <p align="left">Record pertinent information and files.&nbsp;</p> </li> <li> <p align="left">Determine what mail should be referred to the attorney or to other client departments.</p> </li> <li> <p align="left">Process all invoices from outside counsel and ensures proper and timely payment.&nbsp;</p> </li> <li> <p align="left">Track outside counsel payments via an electronic database.&nbsp;</p> </li> <li> <p align="left">Prepare check requests for settlement/court checks.&nbsp;</p> </li> <li> <p align="left">Maintain own records of all transactions.</p> </li> <li> <p align="left">Contact other business clients or attorneys regarding adjournments and court cases, informs clients of court dates, respond to inquiries regarding case information, and coordinates case peculiarities with court personnel (scheduling of motions, adjournments, miscellaneous hearings).</p> </li> <li> <p align="left">Prepare internal office correspondence, legal opinions, etc.&nbsp; Maintain files required by attorneys.</p> </li> <li> <p align="left">Contact appropriate organizations as directed to obtain medical records or related documents useful to the case.</p> </li> <li> <div align="left">Close settled files.</div> </li> <li> <p align="left">Assist receptionist clerk/mail clerk as necessary.</p> </li> <li> <p align="left">Accept service of process of legal documents personally served at the Headquarters Office Building.</p> </li> </ul>
Requirements: <strong>Education:</strong><br /> <ul> <li>High School Diploma or the equivalent</li> </ul> Administrative experience in/with:<br /> <ul> <li>Organization and planning</li> <li>Tracking and entering bill payments from vendors in an electronic database</li> <li>Scheduling appointments, meetings, agendas, itineraries, and work priorities</li> <li>Researching and summarizing information utilizing research software</li> <li>Compiling, reviewing, and interpreting requests for information and data</li> <li>Extensive experience utilizing P.C. software applications (e.g. Microsoft Office Suite, VISIO )</li> </ul> <br /><strong>Knowledge and Skills:<br /></strong> <ul> <li>Legal and business terminology</li> <li>Legal/court procedures<strong><br /></strong></li> <li>Accurately type 50 wpm*</li> <li>Excellent grammar and spelling skills</li> <li>Telephone etiquette and procedures</li> <li>Format and prepare letters, memos, and reports</li> <li>Establish and maintain files</li> <li>Receive and assist visitors</li> <li>Communicate effectively with the public and others in a work environment</li> <li>Maintain a diary system</li> <li>Prepare legal documents for litigation</li> <li>Research and summarize information</li> <li>Compose routine correspondence</li> <li>Organize and prioritize numerous tasks and complete them under time constraints</li> </ul> <br />Important Note: The above statements describe the principal and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfill these requirements.<br /><br />The Auto Club Group, and all of its affiliated companies, is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.