Sr Administrative Assistant

<p><strong>A career at The Auto Club Group (ACG) can be satisfying, exciting and rewarding. By aligning your professional development with our business objectives, ACG can help you attain your career goals &mdash; and make a difference. Get started by choosing the career that&rsquo;s right for you.</strong></p>

Dearborn, MI

The Auto Club Group

AAA was founded over 100 years ago for the purpose of lobbying for driver and passenger rights, fair laws and safer vehicles — all to better promote the love of the open road and the adventure of driving. Since then, AAA has grown to over 50 million members strong, while providing valuable membership services such as roadside assistance. Additionally, AAA has broadened its horizons to include all types of travel-related services, as well as offer a variety of insurance and financial products and services. Today’s AAA is a national federation comprised of more than 50 individual clubs throughout the United States and Canada. Whether you’re traveling around the world or to the corner grocery store, planning a honeymoon or weekend road trip, learning to drive or in need of a battery boost, the best way to begin your journey is with AAA.

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Competitive Compensation and Benefits Package

Overview: The Auto Club Group (ACG) provides membership, travel, insurance and financial services offerings to approximately 9 million members and customers across 11 states and 2 U.S. territories through the AAA, Meemic and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America.&nbsp;<br /><br /> <p style="font-weight: 300;"><span style="text-decoration: underline;"><strong>Work Environment</strong></span></p> <p style="font-weight: 300;">Works in a temperature controlled office environment.</p> The Auto Club Group offers a competitive compensation and benefits package including a base salary with performance based incentives; medical/dental/vision insurance, 401(k), generous time off, a complimentary AAA Membership and much more!
Responsibilities: <ul> <li><span style="font-family: Arial;">Performs advanced administrative duties, requiring a thorough knowledge of practices and procedures of the functions assigned as well as organization policy and procedures.&nbsp;&nbsp;</span></li> <li><span style="font-family: Arial;">Assists in budget preparation, gathers information for reports, identifies and resolves personnel matters within department.&nbsp;&nbsp;Identifies and abstracts pertinent information from publications, correspondence and reports.&nbsp;</span></li> <li><span style="font-family: Arial;">Compiles data and prepares various reports, spreadsheets, correspondence, charts and graphs using various PC applications (i.e. Word, Excel, Access, etc).&nbsp;</span></li> <li><span style="font-family: Arial;">Reviews correspondence, memoranda and reports presented for executive's signature to assure typographical and procedural accuracy and creates correspondence from notes and general verbal instructions.</span></li> <li><span style="font-family: Arial;">Maintains manager&rsquo;s calendar and makes appointments as instructed; arranges travel reservations and accommodations.&nbsp;&nbsp;</span></li> <li><span style="font-family: Arial;">Handles meeting arrangements and prepares agendas, reports, files and other materials for meetings.&nbsp;</span></li> <li><span style="font-family: Arial;">Screens telephone and personal calls to determine which executive subordinate office can handle particular item.&nbsp;&nbsp;</span></li> <li><span style="font-family: Arial;">Schedules appointments subject to manager&rsquo;s approval, maintains departmental records and handles special projects as assigned.</span></li> </ul>
Requirements: <p style="font-style: inherit; font-weight: inherit;"><strong><strong style="font-style: inherit;"><u style="font-style: inherit; font-weight: inherit;">Preferred Qualifications:</u></strong></strong></p> <ul style="font-weight: 300;"> <li style="font-style: inherit;">College level coursework in Secretarial Science</li> <li style="font-style: inherit;">3-5 years of experience as an Administrative Assistant</li> <li style="font-style: inherit;">Strong interpersonal skills including experience interacting with clients, suppliers, etc.&nbsp;(possibly press or dignitaries) as we enhance our Innovation Center capabilities</li> </ul> <p style="font-weight: 300;">Experience:</p> <ul style="font-style: inherit; font-weight: inherit;"> <li style="font-style: inherit;">Ability to support&nbsp;(2) VP level officers in a fast-paced IT environment</li> <li style="font-style: inherit;">Coordinating meeting calendars to ensure business is moving forward</li> <li style="font-style: inherit;">Effective organization and planning skills including&nbsp;follow-up methods to ensure all tasks are addressed with quality results</li> <li style="font-style: inherit;">Screen phone calls to determine sales versus business, etc.</li> <li style="font-style: inherit;">Coordinate large employee meetings (200 or more attendees)</li> <li style="font-style: inherit;">Review, screen and prioritize&nbsp;emails to&nbsp;identify and address as appropriate</li> <li style="font-style: inherit;">Proficient at proof-reading emails/documents before distribution&nbsp;&nbsp;&nbsp;<span style="font-style: inherit; font-weight: inherit;">Ability to review and screen emails to identify and call out important messages&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</span></li> </ul> <p style="font-weight: 300;">Knowledge and Skills:</p> <ul style="font-weight: 300;"> <li style="font-style: inherit;">Microsoft Office Suite including a focus on PowerPoint</li> <li style="font-style: inherit;">Microsoft Excel</li> </ul> <p style="font-weight: 300;"><strong><strong style="font-style: inherit;"><u style="font-style: inherit; font-weight: inherit;">Required Qualifications:</u></strong></strong></p> <p style="font-weight: 300;"><u style="font-style: inherit; font-weight: inherit;">Education:</u></p> <ul> <li style="font-weight: 300;">High School diploma or equivalent.</li> </ul> <p style="font-weight: 300;"><u style="font-style: inherit; font-weight: inherit;">Experience:</u></p> <ul style="font-weight: 300;"> <li style="font-style: inherit;">Extensive P.C. software application experience (Microsoft Word, Excel, Access, PowerPoint, etc.)</li> <li style="font-style: inherit;"><span style="font-style: inherit; font-weight: inherit;">Administrative experience to include organizing and planning, scheduling appointments, meetings, agendas, itineraries and work priorities</span></li> <li style="font-style: inherit;"><span style="font-style: inherit; font-weight: inherit;">Establishing and maintaining files</span></li> <li style="font-style: inherit;">Communicating effectively and collaborating with others in a work environment</li> <li style="font-style: inherit;">Maintaining records and budget</li> <li style="font-style: inherit;">Composing correspondence and reports</li> <li style="font-style: inherit;">Researching and abstracting information</li> <li style="font-style: inherit;">Summarizing statistical information</li> <li style="font-style: inherit;">Compiling and editing submitted information</li> <li style="font-style: inherit;">Performing basic mathematical calculations including addition, subtraction, multiplication, division and percentages</li> </ul> <p style="font-weight: 300;"><u style="font-style: inherit; font-weight: inherit;">Knowledge and Skills:</u></p> <ul style="font-weight: 300;"> <li style="font-style: inherit;">Strong spelling and grammatical skills</li> <li style="font-style: inherit;">Knowledge of telephone etiquette and procedures&nbsp;</li> </ul>