Legal Secretary

A career at The Auto Club Group (ACG) can be satisfying, exciting and rewarding. By aligning your professional development with our business objectives, ACG can help you attain your career goals — and make a difference. Get started by choosing the career that’s right for you.

United States-MI-Auburn Hills

The Auto Club Group

AAA was founded over 100 years ago for the purpose of lobbying for driver and passenger rights, fair laws and safer vehicles — all to better promote the love of the open road and the adventure of driving. Since then, AAA has grown to over 50 million members strong, while providing valuable membership services such as roadside assistance. Additionally, AAA has broadened its horizons to include all types of travel-related services, as well as offer a variety of insurance and financial products and services. Today’s AAA is a national federation comprised of more than 50 individual clubs throughout the United States and Canada. Whether you’re traveling around the world or to the corner grocery store, planning a honeymoon or weekend road trip, learning to drive or in need of a battery boost, the best way to begin your journey is with AAA.

keywords: compensation,travel,legal,management,medical,teamwork,scheduling,support,preferences,technology,experience,professional,performance

Individual Contributor

Competitive Compensation and Benefits Package

Overview: The Auto Club Group (ACG) provides membership, travel, insurance and financial services offerings to approximately 9 million members and customers across 11 states and 2 U.S. territories through the AAA, Meemic and Fremont brands. ACG belongs to the national AAA federation and is the second largest AAA club in North America.<br />The Auto Club Group offers a competitive compensation and benefits packages including a base salary with performance based incentives; medical/dental/vision insurance, pension, 401(k), generous time off, a complimentary AAA Membership and much more!
Responsibilities: <div><strong><u>Primary Duties and Responsibilities (details of the basic job functions):</u></strong></div> <p>Under general direction provides secretarial support to one or more assigned attorneys or staff members.&nbsp; Maintains filing systems and records using case management software. &nbsp;Types and transcribes memos, letters, charts, legal documents and related correspondence for assigned staff.&nbsp; Composes correspondence as required.&nbsp; Answers the telephone and makes calls in a professional and confidential manner.&nbsp; Routes telephone calls as necessary and takes detailed messages.&nbsp; Schedules and records all appointment dates for attorney meetings such as depositions and court hearings.&nbsp; Maintains appointment calendar and informs attorney of dates. Confirms attendance of involved parties. Works with other secretaries and paralegals as part of a team to complete joint projects</p> <div>&nbsp;</div> <p>Establishes and maintains a series of files for each case or matter along with a corresponding electronic diary system.&nbsp; Advises staff or management regularly regarding items requiring attention or action.&nbsp; Initiates and completes routine forms required by courts, plaintiff's attorney, etc. and submits them on a timely basis.&nbsp; &nbsp;Reviews other correspondence for key dates and names. Records pertinent information and files.&nbsp; Determines what mail should be referred to the attorney or to other client departments .</p> <div>&nbsp;</div> <p>Processes all invoices from outside counsel and ensures proper and timely payment.&nbsp; Track outside counsel payments via electronic database.&nbsp; Prepares check requests for settlement/court checks.&nbsp; Maintains own records of all transactions.</p> <div>&nbsp;</div> <p>Contacts other business clients or attorneys regarding adjournments and court cases, informs clients of court dates, responds to inquiries regarding case information and coordinates case peculiarities with court personnel (scheduling of motions, adjournments, miscellaneous hearings).</p> <div>&nbsp;</div> <p>Prepares internal office correspondence, legal opinions, etc.&nbsp; Maintains files required by attorneys.</p> <p>Contacts appropriate organizations as directed to obtain medical records or related documents useful to the case.</p> <div>&nbsp;</div> <div>Closes settled files.</div> <p>Assists receptionist clerk/mail clerk as necessary.</p>
Requirements: <div id="requisitionDescriptionInterface.ID1470.row1" class="contentlinepanel" title=""> <div><strong><u>PREFERRED QUALIFICATIONS:</u></strong></div> <p>&nbsp;</p> <ul> <li><span style="font-size: medium;">Legal Secretary and business experience &nbsp; &nbsp;</span></li> </ul> <p><span style="font-size: medium;">Knowledge of:</span></p> <ul> <li><span style="font-size: medium;">Medical terminology</span></li> <li><span style="font-size: medium;">Business or insurance terms</span></li> </ul> <p>&nbsp;</p> <div><span style="font-size: medium;"><strong><u>WORK ENVIRONMENT:</u></strong></span></div> <p>Works in a temperature controlled office environment.</p> <span class="text" title=""><br /></span> <p>&nbsp;</p> <p><br />&nbsp;</p> <p>&nbsp;</p> <span class="blockpanel"><span class="">&nbsp;</span></span></div> <div id="requisitionDescriptionInterface.ID1528.row1" class="contentlinepanel" title=""> <div id="requisitionDescriptionInterface.ID1544.row1" class="inlinepanel" title=""><span class="subtitle">Qualifications</span></div> <span class="blockpanel"><span class="">&nbsp;</span></span> <p><strong><u>Required Qualifications (these are the minimum requirements to qualify):</u></strong></p> <div>Administrative experience in/with:</div> <div> <ul> <li><span style="font-size: medium;">Organization and planning</span></li> <li><span style="font-size: medium;">Tracking and entering bill payments from vendors in an electronic database</span></li> <li><span style="font-size: medium;">Scheduling appointments, meetings, agendas, itineraries and work priorities</span></li> <li><span style="font-size: medium;">Researching and summarizing information utilizing&nbsp; research software &nbsp;&nbsp;</span></li> <li><span style="font-size: medium;">Compiling, reviewing and interpreting requests for information and data</span></li> </ul> </div> <div>&nbsp;</div> <div>Skills:</div> <ul> <li><span style="font-size: medium;">60 w.p.m. accurate typing</span></li> <li><span style="font-size: medium;">Extensive experience utilizing P.C. software applications (e.g. Microsoft Office Suite, VISIO )</span></li> <li><span style="font-size: medium;">Excellent grammar and spelling skills</span></li> <li><span style="font-size: medium;">Telephone etiquette and procedures</span></li> </ul> <p><span style="font-size: medium;">Knowledge of:</span></p> <ul> <li><span style="font-size: medium;">Legal and business terminology</span></li> <li><span style="font-size: medium;">Legal/court procedures</span></li> </ul> <div>Ability to:</div> <div> <ul> <li><span style="font-size: medium;">Format and prepare letters, memos and reports</span></li> <li><span style="font-size: medium;">Establish and maintain files</span></li> <li><span style="font-size: medium;">Receive and assist visitors &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;</span></li> <li><span style="font-size: medium;">Communicate effectively with the public and others in a work environment</span></li> <li><span style="font-size: medium;">Maintain a diary system &nbsp;&nbsp;</span></li> <li><span style="font-size: medium;">Prepare legal documents for litigation&nbsp;</span></li> <li><span style="font-size: medium;">Research and summarize information</span></li> <li><span style="font-size: medium;">Compose routine correspondence</span></li> <li><span style="font-size: medium;">Organize and prioritize numerous tasks and complete them under time constraints</span></li> </ul> </div> </div>