Office Coordinator

<strong>CREATE JOY FOR PEOPLE WITH DISABILITIES</strong><br />Share your talent and join a team of compassionate people who create joy, supporting adults with intellectual and developmental disabilities. You will work with and for the whole client, leveraging their strengths to foster independence.

Anoka, MN 55303, USA

Volunteers of America Minnesota and Wisconsin

<p><strong>We provide essential community-based health and human services that impact the lives of 25,000 people across the lifespan every year in 110 neighborhoods in both states. For 125 years, our work has focused on closing gaps between people and possibility, addressing a spectrum of intersecting needs&mdash;from housing to health to education to employment.<br /><br /><a href="" target="_blank" rel="noopener noreferrer">Our Response to COVID-19</a>&nbsp;<br /><a href="" target="_blank" rel="noopener noreferrer">Our Commitment to Racial Justice</a> <br /></strong></p>

keywords: main office/front desk,support,administration,prepare,performance,assist,training,skills,education,language,experience


Overview: <ul> <li>Main Office/Front Desk <ul> <li>Answer incoming telephone calls and redirect to appropriate individual(s).</li> <li>Greet guests and direct to appropriate individual(s).</li> <li>Receive and properly distribute fax correspondences.</li> <li>Assist with records requests as needed by administrative team.</li> <li>Sign for incoming packages and distribute to appropriate individual(s) on campus.</li> <li>Maintain and distribute campus telephone directory.</li> <li>Manage office equipment including operation, inventory, and ordering/receiving/distributing of supplies.</li> <li>Manage incoming and outgoing mail, including use of accurate postage and daily distribution of mail to individuals across the campus.</li> <li>Run errands for program as needed (mileage reimbursement available)</li> </ul> </li> </ul>
Responsibilities: <p><strong>Essential Duties and Responsibilities:&nbsp;</strong></p> <ul> <li style="list-style-type: none;"> <ul> <li>Administrative&nbsp; <ul> <li>Assist with administrative duties as assigned by supervisor.</li> <li>Prepare data reports and other listings as needed for program.</li> <li>Assist in the management of indeed and UKG job postings, and the initial review and screening of applicants, as well as scheduling interviews in collaboration with supervisory staff.</li> <li>Maintain program participant and staff data in established systems as required by program.</li> <li>Order office supplies and other office needs as assigned by program.</li> <li>Track and manage petty cash funds.</li> </ul> </li> </ul> <p>&nbsp;</p> <ul> <li>Direct Care Support <ul> <li>Complete training requirements for resident supervision, de-escalation strategies and physical holds.</li> <li>Provide support with de-escalation and/or physical holds of residents if/when needed in crisis situations.</li> <li>Provide support and/or assistance to unit staff if/when needed.</li> <li>Option of picking up shifts on unit.&nbsp;</li> </ul> </li> </ul> <p>&nbsp;</p> <ul> <li>Attendance; follow attendance policy <ul> <li>Must be able to work regularly scheduled working hours; expected 40 hours per week.</li> <li>Overtime may be available when authorized by supervisor</li> </ul> </li> </ul> <p>&nbsp;</p> <ul> <li>Other duties as assigned.</li> </ul> </li> </ul>
Requirements: <p><strong>Qualification Requirements:</strong></p> <ul> <li>Education/Experience: High school graduate or GED. Prior experience helpful but not required.</li> <li>Language/Communication Skills: Ability to communicate effectively, both orally and in writing. Ability to work with a diverse population of individuals by using tact and diplomacy.</li> <li>Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.</li> <li>Reasoning Skills: Ability to think critically and problem solve&nbsp;</li> </ul> <p>&nbsp;</p> <p><strong>Other Skills/Requirements:</strong></p> <ul> <li>PC skills including word processing, excel and spreadsheets.</li> <li>Customer relations skills necessary.</li> </ul> <br /> <p><strong>Physical Demands:</strong></p> <ul> <li>Balancing</li> <li>Hearing</li> <li>Pulling</li> <li>Climbing</li> <li>Kneeling</li> <li>Talking</li> <li>Stooping</li> <li>Crawling</li> <li>Physical Holds with Youth</li> <li>Walking</li> <li>Grasping</li> <li>Carrying</li> <li>Standing</li> <li>Sitting</li> <li>Crouching</li> <li>Reaching</li> <li>Bending</li> </ul> <br /><strong>Education</strong><br /><strong>Required</strong><br /> <ul> <li>High School or better.</li> </ul>