Executive Project Manager

<strong>Working at Wonderbrands, there is never a dull moment! As a successful company that is continually growing there is always challenging yet rewarding work to be a part of.&nbsp;We have an &ldquo;entrepreneurial&rdquo; mindset which encourages all our team members to use their own &ldquo;creativity&rdquo; and &ldquo;out of the box&rdquo; thinking to come up with solutions and new ideas.</strong>

CA-ON-Etobicoke

Wonderbrands

<strong>Working at Wonderbrands, there is never a dull moment! As a successful company that is continually growing there is always challenging yet rewarding work to be a part of.&nbsp;We have an &ldquo;entrepreneurial&rdquo; mindset which encourages all our team members to use their own &ldquo;creativity&rdquo; and &ldquo;out of the box&rdquo; thinking to come up with solutions and new ideas.</strong> https://www.wonderbrands.com

keywords: job description,teamwork,prepare,quality assurance,administration,assist,teamwork,initiative,skills,strategy,knowledge,education,experience,additional information

Full Time

Overview: <p>We are seeking a highly organized and proactive&nbsp;<strong>Executive Project Manager</strong>&nbsp;to support our President. The Executive Project Manager to the President serves as a strategic and operational partner to the President, ensuring company&rsquo;s priorities are clearly defined, aligned, and executed in partnership with the PMO and the leadership team. This role blends project management, executive operations, cross-functional coordination, and high-level administrative oversight to ensure the President&rsquo;s priorities are executed effectively across the organization.&nbsp;&nbsp;</p> <p>This individual translates strategic priorities into action, drives alignment across departments, manages high impact initiatives, and ensures the President&rsquo;s time and focus are leveraged for maximum organizational impact.&nbsp;</p>
Responsibilities: <p><strong>Executive Priority Management/Projects Coordination</strong></p> <ul> <li>Partner with the PMO to ensure appropriate execution of projects.</li> <li>Serves as escalation point for initiatives requiring execution intervention.</li> <li>Provides executive-level visibility into risks and cross-functional dependencies.</li> <li>Attend meetings with and on behalf of the President to capture notes, decisions, and action items.</li> <li>Track follow-ups, deadlines, and deliverables across executive initiatives.</li> <li>Coordinate cross-functional projects by working with stakeholders to keep work on track.</li> <li>Maintain project plans, timelines, and status updates.</li> <li>Prepare summaries, reports, and briefing materials for executive review</li> </ul> <br /> <p><strong>Executive Administrative Support</strong></p> <ul> <li>Draft, edit, and format correspondence, presentations, and other executive materials.</li> <li>Serve as a point of contact for internal and external stakeholders on behalf of the President.</li> <li>Handle sensitive and confidential information with discretion and professionalism.</li> <li>Anticipate needs and proactively resolve scheduling, communication, or logistical challenges.</li> </ul> <br /> <p><strong>Cross &ndash; functional communication &amp; collaboration</strong></p> <ul> <li>Prepare meeting agendas, materials, and follow-up documentation.</li> <li>Communicate action items and decisions to relevant teams and track progress.</li> <li>Partner with leaders and team members across the organization to support alignment and execution.</li> <li>Support preparation of leadership presentations and materials as needed.</li> </ul>
Requirements: <ul> <li>Bachelor&rsquo;s degree or equivalent experience preferred.</li> <li>5-7 years of experience in project management/coordination or similar role.</li> <li>Strong organizational and time-management skills with the ability to manage multiple priorities.</li> <li>Demonstrated ability to track projects and follow through on deliverables.</li> <li>Excellent written and verbal communication skills.</li> <li>High level of professionalism, discretion, and attention to detail.</li> <li>Ability to influence without formal authority.</li> <li>Proficiency with Microsoft Office or Google Workspace; AI Tools, familiarity with project management tools a plus.</li> </ul> <br /><br /> <p><strong><u>FGF Group Competencies:<br /></u></strong>&nbsp;</p> <p><strong>Adaptive Intelligence -&nbsp;</strong>Team Members respond effectively to challenges by evolving their skills, mindset, and approach.</p> <ul> <li><strong>Flexibility, Agility, Adaptability</strong>: Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and actively seeks innovative solutions. Uses setbacks as opportunities for growth and applies a relentless focus on improving outcomes. Approaches challenges with a proactive, solutions-driven mindset and openness to feedback.</li> <li><strong>Calculated Risk-Taking</strong>: Makes strategic decisions by evaluating options and creating contingency plans.</li> </ul> <br /> <p><strong>Collaborative Intelligence -&nbsp;</strong>Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust.</p> <ul> <li><strong>Team First and Collaboration</strong>: Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.</li> </ul> <br /> <p><strong>Entrepreneurial Intelligence -&nbsp;</strong>Equips Team Members to identify opportunities, overcome setbacks, and move ideas to execution effectively.</p> <ul> <li><strong>Continuous Improvement</strong>: Drives innovation and optimizes processes to enhance quality and productivity.</li> <li><strong>Customer and Product Focus</strong>: Addresses need proactively with accountability and a solution-oriented mindset.</li> <li><strong>Fierce Execution</strong>: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.</li> </ul> <br /> <p><strong><u>Leadership Competencies</u></strong></p> <p><strong>Inspire &amp; Energize Team Members</strong></p> <ul> <li>Continually inspires and develops Team Members​ and promote cross-functional collaboration.</li> <li>Supports shared knowledge and experience with your Team through authentic conversations and development planning.</li> <li>Communicates clear expectations​.</li> <li>Uses insight and knowledge to influence others​.</li> <li>Understands and acknowledge differences and modifies style to support unleashing potential.</li> <li>Demonstrates patience and empathy, while listening​.</li> </ul> <br /> <p><strong>Create Winning Relationships</strong>​</p> <ul> <li>Inspire enthusiasm &amp; commitment by communicating a clear path to success​.</li> <li>Empowers others by delegating and providing support and opportunities for growth​.</li> <li>Identifies, raises and resolves conflict​.</li> <li>Builds trust and models the &ldquo;Coach Approach.&rdquo;​</li> </ul> <br /> <p><strong>Entrepreneurial Leadership​</strong></p> <ul> <li>Encourages informed risk-taking and supports learning from outcomes.</li> <li>Creates an environment where your team enjoys working hard while having fun​.</li> <li>Provides feedback to reinforce results​.</li> </ul> <p><strong>&nbsp;</strong></p> <p><strong>Disclaimer:</strong>&nbsp;The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added, or this description may be amended at any time.</p> <p>&nbsp;</p> <p>In compliance with Ontario&rsquo;s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.</p> <p>&nbsp;</p> <p>We affirm that our hiring process, including candidate screening, evaluation, and selection,&nbsp;<strong>does not</strong>&nbsp;involve the use of Artificial Intelligence (AI) or automated decision-making tools. All assessments and decisions are conducted by qualified human professionals to ensure fairness, transparency, and compliance with Bill 149.</p>